Example Administration Personal Statement
In my current role as Administrative Assistant within the Marketing and Communications Department at the iCoCo Research Institute, I have gained a great deal of experience within Higher Education administration in general and within the University of Coventry specifically. I would relish the opportunity to build upon this experience in a new, challenging role.
In my current position I have responsibility for ensuring the maintenance of effective, professional relationships with colleagues, students and clients; dealing with telephone and e-mail enquiries; and assisting with conferences, meetings and events. In addition to these duties, I am also responsible for the clear presentation of web-based research, updating and uploading website content and maintaining client databases. As such, I am well versed in all of the core administrative procedures related to Higher Education and the University of Coventry, as well as use of the relevant IT packages.
As my CV demonstrates, I have worked with ambition and dedication to gain the relevant experience to ensure that I can perform to the best of my abilities within each role I have undertaken. Consistently pursuing a developing career in university administration from Receptionist to Admin Assistant, I have the proven ability to develop new skills quickly and efficiently when required and the drive and determination to push myself to perform to the best of my abilities.
In addition, my previous experience within customer service roles has imbued me with effective verbal and written communication skills, alongside experience of staff supervision, to ensure that I am equally comfortable in a leadership role, or offering support within a larger team. During my time as Shift Run Manager at McDonald’s, for example, I was jointly responsible for maintaining standards of customer service and ensuring employee well being. This experience offered an excellent opportunity to take on extra responsibility as my career with the company progressed and it is this proactive attitude that I have applied to all subsequent positions.
Building on a consistent performance at school, I have also shown the ability to complete written work to a high standard, within strict timescales. Having pursued subjects that foreground language and communication skills to A-Level and beyond, I have found it possible to translate this academic experience into valuable employment skills in my current position. Regularly tasked with undertaking and presenting research or writing website copy, I pride myself on offering the appropriate level of clear, concise information to ensure that the department continues to run smoothly.
In summary, my career in Higher Education administration thus far has proven that I am driven to succeed, consistently gaining new skills and taking on extra responsibility with each new position. While my specific experience within the University of Coventry obviously marks me out as a strong candidate for this role, I believe that it is my fundamental ambition, dedication and meticulous attention to detail that will ensure that I continue progressing professionally and pushing myself to perform to the same high standard in the more challenging role.
We hope that this example Administration personal statement shows you relevant content and structure to help write your own personal statement.
A job in administration may require you to lead a group of staff, develop an overall vision for an organization and be the liaison with the various people who work there or whom the organization serves. The materials you may need to submit for this higher-level position could include a resume or CV, a cover letter, transcripts and a personal statement, which is your chance to share your story and let the employer know how you think.
Remember the Purpose
Before you start scribbling down notes that will form the backbone of your letter, take some time to figure out what you'll do here. A personal statement, in blanket terms, tells a story about you and how you've come to where you are today. When employers ask you to write one as part of your application packet, they're likely to give you a prompt, such as "Share your educational journey" or "Explain what motivated you to pursue this type of career." Don't get so busy writing the letter that you forget to answer the questions posed. Yes, it's your personal statement, but as with all aspects of the application, you need to tailor it to the job.
Know the Organization's Needs
While you'll speak more directly in your cover letter about how you can solve the organization's problems, you should also take them into account in your personal statement. Before you start writing, do as much research as possible on the organization, talking to colleagues and reading newspaper articles and blogs, for example, to get a good idea of what issues the organization's facing. Say a school district is dealing with a low graduation rate among at-risk kids, for example. While the personal statement won't be the place to make overt statements, such as "I can help you solve the graduation problem," you might say that you want to help at-risk youth and then tell a story about why you feel that way. That research into the organization's needs will also come in handy when you make it to the interview phase of the application process.
No matter what the job, the basic outline of a personal statement remains the same. The first paragraph should start out with a personal story about you, drawing the reader in. For an administrator job, it might be a story about a leader whom you admire or, for school administrator jobs, your first experiences at school or a teacher who moved you. Toward the end of the first paragraph, mention the job for which you're applying and the name of the prospective employer.
The Bulk of the Letter
The second paragraph is the meat of the letter, in which you address the question posed by the employer and provide details about how your employment and personal journey have made you the best candidate for this job. Tell the employer what drives you, providing details or stories that other readers won't share, suggests the Purdue Online Writing Lab. Use the "what drives you" statement to help you separate what you'll include in your personal statement versus your cover letter, resume or other application materials. This is the place to talk about your personal journey rather than reiterate details about where you've studied or list the past jobs you've had. For example, in the cover letter, you may mention the types of coursework you took for your master's degree. In the personal statement, meanwhile, you may tell the reader about your work philosophy and how you've applied it in practice.
Sum It All Up
If the bulk of the letter gets long, break it into one to three paragraphs -- just try to keep your personal statement to about one page. To close, you'll need to write one last paragraph that sums everything up. Follow the standard format for letter writing, and hark back to the intro. For example, if you mentioned an admired leader, bring her up again. If you highlighted your love for working with at-risk youth, you might say you have other ideas for working with that population. After you're done writing, have a friend or colleague proofread the letter to look for typos and grammatical mistakes. People in leadership positions -- and especially those who work as school administrators -- should avoid those gaffes at all costs.
About the Author
Nicole Vulcan has been a journalist since 1997, covering parenting and fitness for The Oregonian, careers for CareerAddict, and travel, gardening and fitness for Black Hills Woman and other publications. Vulcan holds a Bachelor of Arts in English and journalism from the University of Minnesota. She's also a lifelong athlete and is pursuing certification as a personal trainer.
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